Asset Management & Maintenance Software

Maintain total control of your physical assets — from acquisition to audit.

Track, maintain, and extend the life of every asset with confidence. ZEBSOFT brings clarity and compliance to asset management, linking maintenance schedules, inspections, and records in one auditable system.

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Built for Compliance, Powered by Insight

Unlike basic asset registers, Zebsoft connects your assets to the bigger picture

Why Choose ZEBSOFT for Asset Management?

Gain Total Control Over Your Business Assets
Zebsoft’s Asset Management & Maintenance System gives you complete visibility and control over every asset in your organisation — from machinery and equipment to tools, facilities, and IT infrastructure. Designed to support compliance, reduce downtime, and extend asset lifespans, our system integrates seamlessly into your business workflows.

Problem: Many businesses don’t have a full picture of what assets they own, where they are, or what condition they’re in. Spreadsheets and paper logs go out of date, equipment falls through the cracks, and safety-critical assets are neglected.
Solution: Zebsoft gives you a centralized, digital register of every asset — tagged, categorized, and location-aware. You can track condition, status, value, and servicing history from acquisition to disposal. No more guesswork, no more gaps.

Problem: When auditors arrive or an incident occurs, proving that maintenance was carried out properly — and on time — is often a scramble. Records may be scattered across systems or filed away in folders.
Solution: Zebsoft builds a full audit trail for every asset. Maintenance logs, checklists, and sign-offs are automatically captured and time-stamped. You can generate reports instantly, showing compliance with ISO standards, regulatory requirements, and internal policies.

Problem: Missed inspections can lead to breakdowns, non-compliance, or even legal consequences. Relying on individuals to remember recurring tasks or manually update calendars creates unacceptable risk.
Solution: Zebsoft automates inspection scheduling based on frequency, usage hours, or time since last service. Assigned users are alerted ahead of time, escalations are triggered for missed actions, and completed checklists update the asset record automatically.

Problem: In most systems, asset data is isolated — separate from risk registers, safety reporting, or supplier records. This creates blind spots in investigations, reporting, and cross-functional improvement.
Solution: Zebsoft connects everything. Assets can be linked directly to incident reports, risk assessments, checklists, and even supplier service records. You gain full context across departments and can trace every event back to its origin.

What You Need

You need an auditable and transparent way to handle supplier queries, requests, and escalations.

How ZEBSOFT Helps

Two-way communication logs capture every message, comment, and uploaded file — all visible to both your team and the supplier. Reduce miscommunication and centralise correspondence.

Problem: If engineers or staff can’t access asset details while on site — or have to return to the office to check manuals or log issues — time is lost and critical information gets missed.
Solution: With QR code tagging and mobile-ready portals, Zebsoft brings asset data to your team wherever they are. They can view documents, update statuses, complete inspections, and log issues instantly — with access controlled by role and responsibility.

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Trusted by Leading Supply Chains

"Many 1,000's of  global users rely on ZEBSOFT to maintain supplier compliance and reduce procurement risk."

"60% of equipment failures are linked to poor maintenance tracking. ZEBSOFT fixes that."

Challenges

Strategic Benefits of Good Asset Management
Asset management is more than tracking equipment — it’s a strategic tool for improving performance, reducing risk, and ensuring compliance.

  • Reduce equipment downtime
  • Maintain compliance with safety laws
  • Get audit-ready, instantly
  • Extend asset life through proactive care
  • Support CapEx decisions with real-time data

ZEBSOFT Features for Asset & Equipment Management

Asset Register with Ownership, Location, Value & History

Maintain a centralized, dynamic record of every asset — including who owns it, where it’s located, its purchase value, depreciation, and usage history. Each asset entry includes a complete audit trail from acquisition to retirement.

Maintenance & Inspection Scheduler

Automate planned maintenance and statutory inspections with smart scheduling tools. Recurring schedules ensure compliance with regulatory intervals, while reminders and alerts prevent overdue tasks and unplanned downtime.

Custom Checklists and Forms (e.g. LOLER, PUWER)

Design asset-specific checklists for inspections, risk assessments, or internal standards. Whether it’s a forklift needing LOLER certification or equipment subject to PUWER assessments, forms are tailored, timestamped, and logged automatically.

QR Code Integration for Physical Tagging

Tag each asset with a unique QR code, enabling mobile access to servicing history, manuals, checklists, and reporting tools. Your team can scan, view, update, and log maintenance actions on the move — improving traceability and efficiency.

Task & Alert System

Assign tasks to individuals or teams, link them to specific assets, and set priority or escalation paths. Automatic alerts notify users of overdue actions, inspection due dates, or missed servicing, helping ensure nothing slips through the cracks.

Service Logs with Attachments

Record every maintenance activity, repair, or inspection against the asset record. Attach supporting evidence such as engineer reports, service sheets, or images to build a verifiable maintenance trail that’s accessible anytime.

End-of-Life Alerts and Asset Disposals

Plan ahead with configurable end-of-life notifications based on age, condition, or usage hours. Manage disposals in line with internal procedures or environmental guidelines, and retain final disposal records for audit compliance.

Calibration & Certificate Uploads

Store calibration data, validation reports, and certificates directly on the asset record. Get alerts for expiring certificates, and maintain regulatory compliance for sensitive equipment used in production, testing, or safety-critical tasks.

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See how ZEBSOFT streamlines your asset management in just 30 minutes.

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