**Unified Teamwork with the Zebsoft Platform: Where Connection Meets Collaboration** In the digital era, the definition of teamwork has transcended beyond physical interactions and co-location. With the Zebsoft platform at its core, teams experience a redefined level of connectedness that fosters collaboration, efficiency, and unified goal achievement. 1. **Seamless Integration**: No more silos. The Zebsoft platform integrates all facets of a project, from ideation to execution, ensuring that every team member is on the same page. Its intuitive interface allows teams to collaborate across departments, bridging the gap between varied expertise and roles. 2. **Real-Time Communication**: With Zebsoft's robust communication tools, teams can exchange ideas, provide updates, and resolve issues in real-time. This ensures that decisions are made swiftly and everyone remains in the loop, no matter where they are. 3. **Collaborative Workspace**: Zebsoft offers a shared workspace where documents, tasks, and feedback can be exchanged with ease. This shared environment fosters a sense of community and purpose, where every team member feels valued and involved. 4. **Unified Vision**: By providing clear project visuals, milestones, and analytics, Zebsoft ensures that the entire team shares a unified vision. Everyone understands the project's goals, progress, and potential challenges, leading to a cohesive strategy and approach. 5. **Flexible Accessibility**: Whether a team member is in the office, working remotely, or even in a different time zone, Zebsoft's platform is accessible 24/7. This ensures that teams remain connected, regardless of geographical or temporal boundaries. 6. **Collective Growth**: Zebsoft's analytics tools not only track project metrics but also highlight team performance and areas for improvement. This collective insight enables teams to grow together, honing their skills and enhancing overall productivity. At its essence, the Zebsoft platform is more than just a tool—it's the catalyst that binds teams together in a web of connectivity and collaboration. In an era where the strength of a team is determined by its connectedness, Zebsoft emerges as the beacon guiding teams to synergistic success.

ZEBSOFT® is the most simple and easy to use ISO management system with ISO Accreditation Built In.

Speak to us today and find out how simple it is for you to become ISO Certified

ISO9001 – ISO14001 – ISO45001 – ISO22301 – ISO27001 and many more

Ensuring that your organisation is on the most efficient and beneficial route to effective communicated control.

Planned Auditing Professional high-level audits combined with lower level checking. Conduct & record your formal audits from your audit program. Control non-conformity & actions via task management. Join to bespoke checklist audits. Frequent Checklist Auditing Create as many templates as you need to achieve conformity. Appended information and tasks specific to each question. Conditional logic, opens additional questions Full logging of change during audit. PDF report output with photos Incident management, permit to work and many other uses.

Auditing Functions

  • Audit programme
  • Audit & CAPA results
  • Checklists
  • Checklists management
  • CAPA / Nonconformance
Training and competency Create your own entry poaths for users so that navigate quickly to their areas. Identify all your risks & create your risk treatment plans. See all your risks easily & how they interact with other risks in your organisation Take the holistic approach to risk management.

Risk

  • Contingency plans
  • Environmental aspects
  • GHS / COSHH
  • Highlight risk
  • Interested Parties
  • Internal & external issues
  • Risk register
Management of change Have the ability to see what will be effected by change by having a 360 degree view. User generated change requests Management f review and escalation Assignment of change related responsibilities Monitoring performance against objectives and KPI's Create objectives and targets Append checklist forms for monitoring Checklist results automatically update objective With automated communication, you can take advantage of the system's ability to generate notifications, providing you with real-time updates on various statuses and tasks. Ensure that documents and records are up to date by receiving timely reminders about their expiry and review dates. Additionally, stay informed about upcoming audits and ensure attendance through the auditree attendance notifications. Receive prompt notifications of audit results and streamline reporting, feedback, and complaint handling processes. Utilize a comprehensive platform for conducting meetings of all types. Keep meticulous records of actions arising during meetings, which will be appended to the meeting minutes, ensuring full accountability and traceability of decisions made. The automated system can effortlessly invite attendees to meetings, ensuring that the right people are present. Notify agenda items in advance, allowing participants to prepare thoroughly. After the meeting, effortlessly add minutes and assign responsibilities to individual agenda items, promoting efficient follow-up on action items. Furthermore, use the platform to make announcements, ensuring important events are communicated effectively to the entire business, fostering transparency and alignment across the organisation. With automated communication, you can enhance productivity, efficiency, and communication within your business

Continuous improvement Functions

  • Change management
  • Goals, Objectives & KPIs
  • Monitoring & measuring
  • Opportunities
  • Suggest change
Document Control Total control of individual and group documentation Identification of micro changes Pre issue controls to prevent mis publication Visibility controlled by triangulated methodology Issue specific documents to sites, departments, groups and users Control of documents held externally Create your access points to regulatory requirements or large documents with intellectual property, whilst maintaining control of issue and visibility within ZEBSOFT.

Document Management Functions

  • Company policies
  • Document register
  • External documents
  • Health & Safety documents
  • Information & guidance
  • ISO Documents
  • Process & Procedure Documents
  • Standard Documents
Equipment Maintenance No more missed service or inspection intervals Schedule all your activities and allocate responsibility. Equipment, information assets & infrastructure from one location. Link your equipment to your people & other equipment. Have complete control over Maintenance, Inspection & Calibration. Equipment Maintenance is essential to ensure the proper functioning, reliability, and safety of machinery and assets within an organization. Here's the British English version focusing on the benefits of Equipment Maintenance: Equipment Maintenance Say goodbye to missed service or inspection intervals with our comprehensive Equipment Maintenance system. Schedule and Allocate Responsibility: With our system, you can easily schedule all maintenance activities and inspections, ensuring that they are performed promptly. Allocate responsibility to specific individuals or teams, promoting accountability and timely completion of tasks. Centralized Management: Manage all your equipment, information assets, and infrastructure from a single, convenient location. Our system allows you to have a comprehensive overview of all the maintenance requirements across your organization. Link Equipment to People and Other Equipment: Create seamless connections between equipment and personnel responsible for maintenance. This linkage facilitates efficient coordination and ensures that the right people are notified of their responsibilities. Complete Control Over Maintenance, Inspection, and Calibration: Our system provides you with full control over your maintenance processes. From routine maintenance to critical inspections and equipment calibration, you can efficiently manage it all from one platform. With our Equipment Maintenance system, you can enhance the reliability and performance of your assets, minimize downtime, and comply with safety regulations. Stay on top of all maintenance activities, inspections, and calibrations, ultimately leading to improved operational efficiency and cost-effectiveness.

Equipment & Infrastructure

  • Equipment
  • Assets & Equipment
  • Equipment Activity Schedule
Protecting Data at source Always know where data records and assets are. Identify all data records. Create your DPIA Statements Full data asset identification and access rights Managing Infosec compliance Built-in controls to meets the needs of ISO27001 SOA linked to risk management System controlled SOA publication Required policies maintained and controlled Protecting data at the source is a critical aspect of data security and compliance. Here's the British English version focusing on the benefits of protecting data at the source: Protecting Data at Source Always have complete visibility of data records and assets with our advanced data protection measures. Identify All Data Records: Our system allows you to identify and track all data records within your organization effectively. This comprehensive approach ensures that no data goes unnoticed and provides you with valuable insights into your data landscape. Create Your DPIA Statements: Conduct Data Protection Impact Assessments (DPIAs) confidently using our platform. Generate DPIA statements to evaluate and address potential risks associated with data processing activities. Full Data Asset Identification and Access Rights: Have full control over your data assets and access rights. Our system enables you to manage and monitor data access permissions, ensuring that only authorized individuals can access sensitive information. Managing Infosec Compliance: Ensure compliance with information security (Infosec) standards effortlessly. Our platform offers built-in controls that align with the requirements of ISO 27001, one of the most widely recognized information security standards. SOA Linked to Risk Management: Our system seamlessly links the Statement of Applicability (SOA) to risk management processes. This integration allows you to establish a clear connection between identified risks and corresponding security controls. System-Controlled SOA Publication: Easily publish and update your Statement of Applicability (SOA) using our system. With system-controlled publication, you can maintain the accuracy and relevancy of your SOA at all times. Required Policies Maintained and Controlled: Keep track of all required policies efficiently. Our platform ensures that necessary policies are maintained, updated, and controlled, helping you stay compliant with data protection regulations. By protecting data at the source, your organization can proactively manage data risks, safeguard sensitive information, and demonstrate a commitment to data privacy and security. With our comprehensive data protection measures, you can achieve greater peace of mind and build trust with your customers and stakeholders.

Information Security (GDPR)

  • Data Protection Records
  • Impact Assessments (DPIA)
  • Data Assets
  • Statement of Applicability
  • ISO 27001
  • SOC 2
Training and competency Record training against each user linked to their processes and complinace. Ensure you have no gaps in organisational knowledge. Roles and responsibilities Definition of user job specific responsibilities and authorities in relatio to the work they carry out. Linked to document sensitivity and site defined access controls. Training and Competency Efficiently manage training and competency records for each user, linked to their processes and compliance requirements. Record Training Against Each User: Our system allows you to record and track training sessions for each user, ensuring that they receive the necessary training to perform their roles effectively. Linked to Processes and Compliance: Training records are directly linked to specific processes and compliance standards. This integration ensures that users receive training tailored to their roles and responsibilities. Closing Knowledge Gaps: By tracking training and competency, you can identify and address any knowledge gaps within the organization. This approach helps in enhancing overall competence and performance. Roles and Responsibilities Clearly define user job-specific responsibilities and authorities in relation to their work. Compliance with Document Sensitivity: Align roles and responsibilities with document sensitivity levels. This linkage ensures that users are aware of their responsibilities concerning sensitive information and adhere to access controls. Site-Defined Access Controls: Tailor roles and responsibilities to site-specific access controls. This enables users to access relevant information and functionalities based on their roles and authorization levels. With our training and competency management system, your organization can ensure that every user receives appropriate training and understands their roles and responsibilities in relation to their work. By linking training records to processes and compliance, you can foster a culture of competence and compliance, promoting a more efficient and secure work environment.

People

  • Licences & certificates
  • Roles, responsibilities and authorities
  • Teams
  • Training & Competency
Process Sustainability Processes provide a centralised point for users to access all the information required for them to accurately perform their duties. Document links Equipment Links Linked process Responsibilities and authorities Links to audit results Perform checklists directly from process Suppliers and Sub-contractors As enphasis grows on the management of supply chains to enable organisation sto demostrate sustainability and ethical practices from start to finish. Conduct supplier analysis Rate suppliers against bespike criteria Link supplier documentation to individuals Link supplier audits and non conformance reports Process sustainability is crucial for organizations to ensure the efficiency, effectiveness, and ethical practices throughout their operations. Here's the British English version focusing on the benefits of process sustainability: Process Sustainability Processes offer a centralised point for users to access all the necessary information to perform their duties accurately and sustainably. Document Links: Seamlessly link relevant documents to processes, making it easy for users to access essential information, guidelines, and procedures. Equipment Links: Connect equipment details to processes, facilitating smooth coordination between processes and the resources required to execute them effectively. Linked Process: Establish connections between related processes, creating a holistic view of the organization's operations and promoting seamless collaboration between different departments or teams. Responsibilities and Authorities: Clearly define responsibilities and authorities within processes, ensuring that each user knows their role and accountability in executing sustainable practices. Links to Audit Results: Access audit results directly from the relevant processes, enabling stakeholders to review and address any issues or improvements needed to enhance sustainability. Perform Checklists Directly from Process: Empower users to perform checklists directly within the process, streamlining compliance checks and ensuring sustainable practices are consistently followed. Suppliers and Sub-contractors: As the emphasis on supply chain management grows to demonstrate sustainability and ethical practices from start to finish, processes can play a vital role in achieving these goals. Conduct Supplier Analysis: Evaluate suppliers thoroughly to ensure they align with your organization's sustainability and ethical standards. Use processes to assess their environmental, social, and ethical practices. Rate Suppliers Against Bespoke Criteria: Develop bespoke criteria for supplier evaluation and use processes to rate suppliers based on their compliance with these criteria, fostering transparency and accountability. Link Supplier Documentation to Individuals: Connect relevant supplier documentation to responsible individuals or teams through processes, enabling effective management of supplier information. Link Supplier Audits and Non-Conformance Reports: Integrate supplier audits and non-conformance reports into the processes, enabling seamless monitoring of supplier performance and adherence to sustainability standards. By incorporating process sustainability into your organization's practices, you can enhance operational efficiency, promote ethical and sustainable practices across the supply chain, and align your business with the growing focus on environmental and social responsibility.

Processes & Suppliers

  • Centralised Processes
  • Process aspects displayed
  • Suppliers & Contractors
  • Third party documentation
Automated Communication Let the system genertated notifications keep you update on status Documents / Records expiry & review Audits due, auditree attendance notification Audit results Reporting, feedback & cmplaints received Meetings & Management Review Have a comprehensive platform from which to conduct meetings of any type. Maintain complete records of actions arrising appended to the meeting minutes to provide full accountability. Automatically invite attendees Notify agenda items in advance Add minutes Append tasks and assign responsibility to individual agenda items Announcements Communicate important events to the whole business

Communication Functions

  • Announcements
  • Complaints
  • Management review
  • Meetings management
  • Notifications
  • Feedback
  • Reporting
  • Tasks
Make it easy and simple for users Create your own entry paths for users so that navigate quickly to their areas. Dashboards for departments, groups or individuals Access to main menu is maintained Create links to take users to their specific points of interest. Ensuring user-friendliness is essential for any system or platform. Here's the simplified British English version focusing on making it easy and simple for users: Easy and Simple for Users We make it easy for users to navigate quickly to their areas with customized entry paths. Create Your Own Entry Paths: Users can create personalized entry paths, allowing them to access their specific areas of interest with ease and speed. Dashboards for Departments, Groups, or Individuals: We offer customizable dashboards tailored to the needs of departments, groups, or individual users. This ensures that each user sees the most relevant and important information upon logging in. Maintained Access to the Main Menu: The main menu is always accessible, providing users with a straightforward way to explore various features and functionalities. Create Links to Specific Points of Interest: Users can create direct links to their preferred sections or important points of interest within the system, enabling them to navigate directly to relevant information or tasks. With our user-friendly approach, we prioritize simplicity and ease of use, allowing users to have a seamless experience while accessing and interacting with the system. Whether it's customizing their entry paths or accessing specific information through direct links, we strive to make the platform intuitive and efficient for all users.

User Interface

  • Dashboard
  • Dashboard layouts
  • Dashboard links
Make it easy and simple for users Create your own entry paths for users so that navigate quickly to their areas. Dashboards for departments, groups or individuals Access to main menu is maintained Create links to take users to their specific points of interest. Ensuring user-friendliness is essential for any system or platform. Here's the simplified British English version focusing on making it easy and simple for users: Easy and Simple for Users We make it easy for users to navigate quickly to their areas with customized entry paths. Create Your Own Entry Paths: Users can create personalized entry paths, allowing them to access their specific areas of interest with ease and speed. Dashboards for Departments, Groups, or Individuals: We offer customizable dashboards tailored to the needs of departments, groups, or individual users. This ensures that each user sees the most relevant and important information upon logging in. Maintained Access to the Main Menu: The main menu is always accessible, providing users with a straightforward way to explore various features and functionalities. Create Links to Specific Points of Interest: Users can create direct links to their preferred sections or important points of interest within the system, enabling them to navigate directly to relevant information or tasks. With our user-friendly approach, we prioritize simplicity and ease of use, allowing users to have a seamless experience while accessing and interacting with the system. Whether it's customizing their entry paths or accessing specific information through direct links, we strive to make the platform intuitive and efficient for all users.

 

Approved Supplier

A harmonized approach to GRC (Governance, Risk, and Compliance) management seeks to integrate these three crucial components, breaking silos and allowing organizations to have a comprehensive view of their operational landscape. Such an approach not only streamlines operations but also ensures that the organization is working optimally in all areas. Here's a discussion on the importance and methods of a harmonized approach to GRC manageme

Total Harmonisation

  • All aspects Linked
  • Ownership
  • Notification

Governance

Risk Management

Compliance

Data & Privacy

IT & Cyber Security

Third-Party Management

Training & Awareness

Monitoring & Reporting

Business continuity

Employee Lifecycle

Gain ISO Certification Quickly & Improve Your Standards Management

Be audit ready at all times by managing all your ISO standards in one platform

ZEBSOFT options include but are not limited to:

  • ISO9001:2015 Quality Management Systems
  • ISO14001:2015 Environmental Management Systems
  • ISO45001:2018 Occupational Health & Safety Management Systems
  • ISO22301:2019 Business continuity management systems
  • ISO27001:2022 Information security management systems

Certification, Consultancy & Implementation services are available.

Gain ISO Certification Quickly & Improve Your Standards Management Streamline your ISO certification process and maintain audit readiness at all times with ZEBSOFT's comprehensive platform. Manage All ISO Standards in One Platform: ZEBSOFT offers a centralized solution to manage various ISO standards, including but not limited to: - ISO 9001:2015 Quality Management Systems - ISO 14001:2015 Environmental Management Systems - ISO 45001:2018 Occupational Health & Safety Management Systems - ISO 22301:2019 Business Continuity Management Systems - ISO 27001:2022 Information Security Management Systems Be Audit Ready at All Times: Our platform empowers your organization to be prepared for audits at any given moment. By maintaining compliance and adherence to ISO standards, you can confidently face audits with ease. ZEBSOFT Options Include: Certification: We offer ISO certification services to help your organization officially achieve compliance and recognition for meeting ISO standards. Consultancy: Our experienced consultants provide expert guidance to support your organization in implementing ISO requirements effectively. Implementation Services: We assist in the practical implementation of ISO standards, ensuring seamless integration into your existing processes. With ZEBSOFT, you can expedite the ISO certification process, improve your standards management, and elevate your organization's overall performance. Achieve ISO compliance efficiently and unlock the benefits of a well-structured management system that meets international standards.

Defining the process approach for all ISO standards, suitable for any size of organisation.

Clarity & simplicity ZEBSOFT® provides all the control modules to manage complex issues in an intuitive easy to use interface.

All the below are included in the ZEBSOFT Enterprise Platform as standard:

  • ISO 9001 Quality Management System – QMS
  • ISO 1400 Environmental Management System – EMS
  • ISO 45001 Occupational Health & Safety Management System – OH &SMS
  • ISO 22301 Business Continuity Management System – BCMS
  • ISO 27001 Information Security Management System – ISMS
  • AS 9100D Aerospace System – IAQG
  • IATF 16949 Automotive Quality Management System – IATF

Ready for any business regardless of sector:

  • ISO Annex L Framework Integrated Management System
  • Easy & Simple ISO Standards Implementation
  • ISO Standards Certification
  • ISO Standards Consultancy
  • ISO System Repair & Realignment
  • ISO standards management
  • QMS, IMS, GRC
  • GDPR & Information security Management
  • Regulation & Legislation – Environmental – Health & Safety
  • Audit Management
  • Document Control
  • Non-Conformance & CAPA
  • Assets & Maintenance

ISO represents a set of international standards that provides a framework for businesses to ensure that their products and services consistently meet customer requirements and applicable regulatory requirements. If you are considering requesting certification to ISO 9001, ISO14001, ISO 45001, ISO 50001, ISO 22301, ISO 27001 here are some important things to consider:

Understand the requirements of ISO 9001 as an example: It’s important to have a good understanding of the ISO 9001 standard and its requirements before requesting certification. This includes understanding the structure of the standard, the key requirements for each section, and the documentation requirements.

Identify your business processes: You will need to identify your key business processes and how they align with the requirements of ISO 9001. This will involve documenting your processes and identifying areas where you may need to make changes or improvements.

Establish a quality management system: You will need to establish a quality management system (QMS) that meets the requirements of ISO 9001. This will involve implementing policies, procedures, and controls to ensure that your products and services consistently meet customer requirements and applicable regulatory requirements.

Conduct an internal audit: Before requesting certification, you should conduct an internal audit to ensure that your QMS is functioning effectively and meeting the requirements of ISO 9001. This will involve reviewing your documentation, processes, and controls to identify areas for improvement.

Select a certification body: You will need to select a certification body to conduct an external audit and provide certification. It’s important to choose a reputable and accredited certification body that has experience working with businesses in your industry.

Prepare for the external audit: You will need to prepare for the external audit by reviewing your QMS documentation and ensuring that your processes and controls are functioning effectively. You should also be prepared to provide evidence to the auditor that your QMS meets the requirements of ISO 9001.

By considering these important factors, you can help ensure that your certification to ISO 9001 is successful and that your QMS is functioning effectively to meet customer requirements and applicable regulatory requirements.

ZEBSOFT: The Future of Compliance Management in the Cloud

Welcome to a new era of compliance management! With the evolution of businesses and their growing needs, traditional spreadsheets and internal controls are rapidly becoming outdated. Enter ZEBSOFT, a comprehensive cloud-based compliance management software designed to transform the way you manage compliance. Below are compelling reasons to make the shift.

Why Choose ZEBSOFT?

  1. Centralisation: With ZEBSOFT, all your compliance-related data finds a home in one central location, ensuring reduced redundancy and improved consistency.
  2. Real-time Collaboration: Empower multiple stakeholders to collaborate seamlessly, improving communication and bolstering efficiency.
  3. Automated Workflows: Say goodbye to routine tasks. ZEBSOFT handles reminders, deadlines, and streamlines workflows, cutting down on human errors.
  4. Scalability: As your business burgeons, ZEBSOFT is right there with you, scaling without the need for major overhauls.
  5. Regular Updates: Benefit from continuous improvements, new features, and top-notch security provisions, ensuring your software remains at the cutting edge.
  6. Robust Security: Rest easy with advanced encryption, multi-factor authentication, and stringent security audits designed to keep your data safe.
  7. Backup and Recovery: Protect your business from unexpected data loss with comprehensive backup and disaster recovery mechanisms.
  8. Accessibility from Anywhere: Whether you’re at the office, home, or travelling, access your compliance data whenever you need it.
  9. Smooth Integration: ZEBSOFT plays well with your other business tools, automating data flows and minimising manual interventions.
  10. Detailed Audit Trails: Be audit-ready with transparent records showcasing all actions, aiding in internal reviews and regulatory checks.
  11. Customisation: Tailor ZEBSOFT to fit your unique business needs and industry nuances.
  12. Cost Efficiency: Over time, ZEBSOFT proves to be a more cost-effective solution than maintaining countless spreadsheets and software licences.

Things to Consider

  1. Initial Transition: While the shift is rewarding, it requires an initial investment of time and may call for some staff training.2. Dependence on Internet Access: Ensure a reliable internet connection to make the most of ZEBSOFT’s capabilities.3. Recurring Costs: While brimming with features, ZEBSOFT comes with a subscription fee.4. Data Sovereignty Concerns: Be aware of where your data is stored and understand the legal ramifications.

Final Thoughts

In the evolving landscape of business management, staying ahead is crucial. ZEBSOFT offers a modern, comprehensive solution to your compliance management needs, ensuring that you’re not just in the game, but leading it. Join us in pioneering the future of compliance.

Through Solid Governance, Risk & Compliance Management Information

We’re Here To Help Your Business Succeed!