Documents are extremely important as these are the method by which we communicate, we all know how important communication is.
The way we in which we store documents can be a risk, not only in terms of the risk of losing it, the unauthorised modifying of the document, but also the purpose of the document itself. In many instances, documents are need to provided evidence of something required by rules or regulations.
With Zebsoft you can publish documents and inform all relevant recipients that there is a new document, but also, that it needs to be electronically signed as proof that it has been read. Within the document management screen you can see who has signed, that they have read the document and if necessary, resend on an individual basis.
Create a document online using the WYSIWYG editor, or upload a PDF document. Once created or uploaded, the document will then display all relevant naming protocols revisions and issue dates together with the authority of the issuing user i.e. Top management. You are also able to assign document groups and document classification conforming to ISO27001 standards.
Effective date, Review date, Approved by, Document version, Document type, Document Sensitivity, Allocated Site, Approval status.
Documents are system imbedded so that the system has total control of all versions of a document. The document archive contains all previous versions and retains signing history for the iteration.