Risk Management

A Combined Approach

Risk Management Software to help identify, evaluate and prioritise risk, QMS, GRC, ISO Management

Risk Management

The control of risk has become the most important issue to be addressed for business continuity.  Our enterprise asset platform enables complete control & visibility of all your risks. We included the added benefits associated with both proactive and reactive risk management.

Proactive Risk Management and Compliance Management:

  • ZEBSOFT® can be used to coordinate a wide range of proactive risk management measures, including:
    • Planning, performing and responding to audit programmes
    • Maintaining a record of interested parties
    • Maintaining a detailed register of relevant legislation and regulatory standards
    • Highlighting and tracking significant internal and external issues
    • Managing environmental risks, such as emissions or nuisances
    • Maintaining a detailed COSHH register
    • Creating and maintaining statements of applicability
    • Creating contingency plans for multiple scenarios
Risk and compliance management software | Proactive risk

Legal & Regulatory Compliance Register:

  • Use ZEBSOFT® to create and maintain a compliance register that contains relevant legislation and regulatory standards.
  • Compliance register records include:
    • Legislation/regulation type (data protection, employment, H&S etc.)
    • Regulator
    • Link to relevant website
    • References to controlled and external documents
    • Summary text
    • Related authorisations, licences, consents or records
    • Consequences of breach
Risk Management | Legal and compliance register

Environmental Aspects & Impacts Register:

  • ZEBSOFT® can be used to create a register of environmental issues and risks.
  • Environmental issue/risk records include:
    • Category (emissions, nuisance, waste etc.)
    • Owner
    • Issue sensitivity level/visibility
    • Description of impact
    • Applicable legislation
    • Contingency requirements (not required, applicable at normal operating level, applicable > normal operating level)
    • Priority rating (according to likelihood and consequences)
    • Associated risks and sites
    • Affected parties
    • Risk actions and action descriptions
    • Review dates
Risk Management | Environmental Aspects

Feedback Management:

  • ZEBSOFT® can be used to:
    • Record feedback
    • Suggest changes
    • Highlight risk
  • Users can submit and specify different types of feedback, including comments about health and safety, customers, employees and incidents.
  • Submitted feedback is automatically added to a register that includes:
    • The feedback title and date
    • The user who submitted it
    • Feedback type
    • Status (open, closed, new)
  • The feedback register can be filtered by type, status and source, and exported as a CSV or Excel file.
Managing Feedback

Managing suggestions for change:

  • Users can suggest changes and cite the reason, the benefit and the person responsible for the change.
  • Suggested changes are automatically added to a register that includes:
    • Suggestion date
    • Area/description
    • Requester
    • Change owner
    • Status (new, reviewed, adopted, not adopted)
  • The suggested change register can be sorted by date, area, requester, change owner and status, and exported as a CSV or Excel file.
  • Suggested changes can be updated to include:
    • Additional evidence/documentation
    • Summary of findings
    • Consideration
    • Result
    • Target date
    • Associated risks
    • Tasks
  • Users can highlight a range of different risk types, including:
    • Compliance
    • Environmental
    • Financial
    • Health and safety
    • Information security
Risk Management | Managing change

User identified risk management:

  • Users can provide detailed descriptions of possible/observed risk effects, suggest control measures, and cite affected parties.
  • Highlighted risks are automatically added to a searchable, sortable register that includes:
    • Risk type
    • Risk title
    • Risk evaluation rating
    • Risk action
    • Effective control status
    • Date submitted
    • Review date
  • New risks are highlighted within a dedicated register. Authorised users can then update the risk information to include:
    • A risk owner
    • Risk sensitivity level/visibility
    • Additional description
    • Risk actions (transfer, avoid, reduce, ignore) and descriptions
    • Whether the risk actions were effective (yes or no)
    • Associated risks and sites
  • Risks can also be allocated an evaluation rating based on a colour-coded, likelihood-severity grid.
  • Submitted feedback, changes and risks automatically generate notifications for the relevant, authorised users.
Risk management and reacting to user identified risk

Control of Substances hazardous to Health:

  • ZEBSOFT® can be used to create register for the tracking and management of COSHH substances.
  • Each COSHH register record includes:
    • Supplier and location of substance
    • Description of use
    • Classification, hazard type and route to exposure
    • Exposure limits and surveillance, monitoring and ventilation requirements
    • Health risks, control measures and required PPE
    • First aid procedures and additional safety measures
    • Applicable legislation
    • Attachments
    • Named assessor and review dates
Risk Management and Control of substances hazardous to health

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