Auditing & CAPA Simplified
Track audits and actions for effortless compliance

Total Compliance Auditing with ZEBSOFT

ZEBSOFT’s Audit Management Software supports comprehensive auditing across all compliance areas—legal, regulatory, ISO standards, industry frameworks, and internal policies. Whether you’re managing ISO 9001, ISO 14001, ISO 27001, ISO 45001, or meeting health & safety, environmental, cybersecurity, or business continuity obligations, ZEBSOFT helps ensure full visibility, traceability, and control.

Complete Audit Programme Planning

  • Features: Create, schedule, and manage organisation-wide audit programmes, covering statutory, regulatory, and framework-driven compliance.
  • Benefits: Eliminate gaps in coverage, ensure audit frequency requirements are met, and maintain a clear audit trail for accountability.

Versatile Mobile Auditing

  • Features: Conduct on-site or remote audits using mobile-ready checklists designed for ISO standards, legal compliance, and regulatory inspections.
  • Benefits: Empower auditors at all levels to complete inspections quickly and accurately—wherever they are.

Custom Checklists for Every Compliance Type

  • Features: Build reusable audit templates or import existing standards-based or legal checklists, with logic-based question flows and yes/no scoring.
  • Benefits: Ensure consistent application of legal and regulatory requirements across departments and regions.

Audit Results & Scoring

  • Features: Automate pass/warn/fail scoring based on weighted criteria, track audit findings, and add supporting evidence or notes.
  • Benefits: Gain instant insight into risk areas and compliance gaps for early intervention.

Integrated CAPA & Nonconformance Management

  • Features: Automatically trigger Corrective and Preventive Action (CAPA) workflows from audit failures or non-conformances.
  • Benefits: Resolve legal, regulatory, and standards violations quickly and document proof of action for regulators and certification bodies.

Real-Time Insights & Alerts

  • Features: Instant notifications of audit results and overdue CAPAs, aligned to your defined escalation paths.
  • Benefits: Respond rapidly to noncompliance risks before they escalate into violations or incidents.

Centralised Compliance Dashboard

  • Features: Visualise audit performance across all legal requirements, ISO standards, and internal frameworks—by site, department, or category.
  • Benefits: Simplify board reporting, external audits, and compliance reviews with on-demand visibility.

ZEBSOFT’s Audit Management System empowers organisations to take control of all compliance obligations—from legal and regulatory mandates to ISO frameworks and internal governance. It’s the smart way to turn compliance from a cost into a strategic advantage.

Professional QMS (Quality Management System), ISO, process, compliance, and product auditing, when combined with quality assurance using logical checklists, can have a profound impact on an organization's efficiency, credibility, and overall performance. Here are the benefits of this integrated approach: 1. **Standardization**: Logical checklists ensure a standardized approach to auditing and quality assurance, enabling consistency across all audits and evaluations. 2. **Enhanced Quality Control**: Logical checklists guide auditors through a structured process, ensuring that all critical areas are examined, leading to comprehensive quality control. 3. **Efficiency**: Checklists streamline the audit process by clearly defining what needs to be assessed, reducing the time and effort required for audits. 4. **Reduced Errors**: Checklists minimize the chance of overlooking critical elements, reducing human error and ensuring more accurate audits. 5. **Compliance**: Professional auditing of compliance standards, such as ISO, ensures that the organization meets international and industry-specific requirements, which can be essential for market access and customer trust. 6. **Continuous Improvement**: A robust QMS promotes a culture of continuous improvement. Regular audits identify areas of potential enhancement, driving innovation and efficiency. 7. **Increased Credibility**: Professional ISO and product auditing can lead to certifications or accreditations, enhancing an organization's credibility in the eyes of customers, partners, and stakeholders. 8. **Risk Management**: Audits identify potential risks in processes or products, allowing for proactive measures to mitigate or eliminate those risks. 9. **Objective Feedback**: Logical checklists provide objective criteria for evaluations, ensuring that feedback is unbiased and based on facts. 10. **Cost Savings**: Identifying non-compliances or inefficiencies early on can prevent costly mistakes or rectifications later, leading to long-term cost savings. 11. **Clear Communication**: Checklists act as a communication tool, ensuring that all team members, departments, or even external auditors understand the standards and criteria being applied. 12. **Data-Driven Decisions**: Systematic auditing and quality assurance provide valuable data that can guide decision-making, from process improvements to resource allocation. 13. **Stakeholder Confidence**: Regular and thorough auditing combined with demonstrable quality assurance practices can boost confidence among investors, customers, and other stakeholders. 14. **Competitive Advantage**: Organizations that can demonstrate rigorous quality management and compliance practices can differentiate themselves in the market, offering a competitive advantage. 15. **Employee Morale and Engagement**: A clear commitment to quality and compliance can boost employee morale, as staff can take pride in their work and the products or services the organization delivers. 16. **Scalability**: Logical checklists can be easily updated to adapt to changing regulations, standards, or organizational needs, ensuring that the auditing process remains relevant and effective. 17. **Transparency**: Professional auditing and quality assurance practices promote transparency, ensuring that internal and external stakeholders have a clear view of the organization's performance and adherence to standards. In summary, the integration of professional QMS, ISO, process, compliance, and product auditing with quality assurance using logical checklists offers a structured, standardized, and efficient approach to ensuring organizational excellence. This combination drives continuous improvement, ensures compliance, boosts stakeholder confidence, and ultimately contributes to the organization's success.

Advanced Audit Management with the ZEBSOFT ZAP Checklist
The ZEBSOFT ZAP Checklist is a powerful component of our Audit Management Software, built to deliver professional, traceable, and secure auditing for all types of compliance—legal, regulatory, ISO, and internal frameworks.

  • Complete Control Over Audit Questions
    Configure and manage each question individually within your Quality Management System (QMS), including scoring, visibility, and required actions.
  • Attach Documents, Images & Evidence
    Append supporting files, inspection photos, or compliance documents directly to any question for full audit traceability and verification.
  • Confidential Auditing Format
    Maintain control over sensitive audit responses with role-based access and visibility settings—ideal for audits involving HR, safety, finance, or ISO 27001 data.
  • Live Answer Logging & Change Tracking
    Every answer edit is automatically logged in real time, creating a complete audit trail that supports compliance with ISO 9001, ISO 14001, and ISO 45001 standards.
  • Conditional Logic & Smart Scoring
    Use intelligent logic to reveal or hide questions based on previous responses, and apply pass/warn/fail scoring to ensure consistent compliance evaluation.
  • Task & CAPA Integration
    Instantly convert failed responses or flagged items into Corrective and Preventive Actions (CAPA), ensuring no issue goes unresolved.
The ability to configure custom ISO QMS (Quality Management System) & compliance audit templates, combined with the scheduling of QMS audits for specific dates, departments, and auditors, provides several advantages for organizations striving for consistent quality and compliance. Here are the benefits of such an approach: 1. **Tailored Audits**: Customizable templates allow organizations to cater the audit content specifically to their unique operational requirements, ensuring relevancy and efficiency. 2. **Enhanced Focus**: Scheduling audits for specific departments ensures that each area of the organization is audited with a specialized focus, catering to the nuances and specificities of that department. 3. **Consistent Standards**: Using ISO QMS as a foundation ensures that the organization adheres to internationally recognized standards, boosting credibility and ensuring high-quality operations. 4. **Resource Efficiency**: Scheduling audits in advance allows for better allocation and utilization of resources, ensuring that the necessary personnel and tools are available on the audit day. 5. **Accountability**: Assigning specific auditors to particular audits enhances accountability, as roles and responsibilities are clearly defined. 6. **Operational Continuity**: By scheduling audits on specific dates, departments can prepare in advance, ensuring minimal disruption to daily operations. 7. **Continuous Improvement**: Regularly scheduled audits ensure that quality management and compliance are continually assessed and improved upon, driving operational excellence. 8. **Clear Communication**: Knowing the audit schedule in advance ensures that all relevant stakeholders, from department heads to floor staff, are informed and prepared. 9. **Reduced Non-compliance Risks**: Customized and scheduled audits make it more likely that non-compliances will be identified and addressed promptly, reducing potential risks and liabilities. 10. **Time Management**: For auditors, knowing their schedule in advance allows them to manage their time more effectively, allocating sufficient time for pre-audit preparation and post-audit reporting. 11. **Better Preparation**: Departments being audited can prepare in advance, ensuring that all necessary documentation and processes are in place for the audit. 12. **Flexibility**: Customizable templates mean that as industry standards or organizational practices evolve, audit templates can be readily adapted to reflect those changes. 13. **Enhanced Reporting**: Custom templates can be designed to capture data in a manner that aligns with organizational reporting needs, making post-audit analysis more streamlined. 14. **Improved Stakeholder Confidence**: Regularly scheduled and customized audits can boost confidence among stakeholders, be they customers, investors, or regulatory bodies, as they demonstrate a proactive approach to quality and compliance. 15. **Strategic Decision Making**: Data from these audits can be used by top management to make strategic decisions regarding process improvements, resource allocation, and overall business direction. 16. **Cultural Benefit**: The regularity and specificity of these audits can help in instilling a culture of quality and compliance within the organization, where employees are continuously mindful of standards and best practices. In summary, the ability to configure custom ISO QMS & compliance audit templates and schedule them for specific dates, departments, and auditors allows for a focused, efficient, and proactive approach to quality management. Such practices not only ensure compliance but also drive continuous improvement and operational excellence within the organization.
The ability to configure custom ISO QMS (Quality Management System) & compliance audit templates, combined with the scheduling of QMS audits for specific dates, departments, and auditors, provides several advantages for organizations striving for consistent quality and compliance. Here are the benefits of such an approach: 1. **Tailored Audits**: Customizable templates allow organizations to cater the audit content specifically to their unique operational requirements, ensuring relevancy and efficiency. 2. **Enhanced Focus**: Scheduling audits for specific departments ensures that each area of the organization is audited with a specialized focus, catering to the nuances and specificities of that department. 3. **Consistent Standards**: Using ISO QMS as a foundation ensures that the organization adheres to internationally recognized standards, boosting credibility and ensuring high-quality operations. 4. **Resource Efficiency**: Scheduling audits in advance allows for better allocation and utilization of resources, ensuring that the necessary personnel and tools are available on the audit day. 5. **Accountability**: Assigning specific auditors to particular audits enhances accountability, as roles and responsibilities are clearly defined. 6. **Operational Continuity**: By scheduling audits on specific dates, departments can prepare in advance, ensuring minimal disruption to daily operations. 7. **Continuous Improvement**: Regularly scheduled audits ensure that quality management and compliance are continually assessed and improved upon, driving operational excellence. 8. **Clear Communication**: Knowing the audit schedule in advance ensures that all relevant stakeholders, from department heads to floor staff, are informed and prepared. 9. **Reduced Non-compliance Risks**: Customized and scheduled audits make it more likely that non-compliances will be identified and addressed promptly, reducing potential risks and liabilities. 10. **Time Management**: For auditors, knowing their schedule in advance allows them to manage their time more effectively, allocating sufficient time for pre-audit preparation and post-audit reporting. 11. **Better Preparation**: Departments being audited can prepare in advance, ensuring that all necessary documentation and processes are in place for the audit. 12. **Flexibility**: Customizable templates mean that as industry standards or organizational practices evolve, audit templates can be readily adapted to reflect those changes. 13. **Enhanced Reporting**: Custom templates can be designed to capture data in a manner that aligns with organizational reporting needs, making post-audit analysis more streamlined. 14. **Improved Stakeholder Confidence**: Regularly scheduled and customized audits can boost confidence among stakeholders, be they customers, investors, or regulatory bodies, as they demonstrate a proactive approach to quality and compliance. 15. **Strategic Decision Making**: Data from these audits can be used by top management to make strategic decisions regarding process improvements, resource allocation, and overall business direction. 16. **Cultural Benefit**: The regularity and specificity of these audits can help in instilling a culture of quality and compliance within the organization, where employees are continuously mindful of standards and best practices. In summary, the ability to configure custom ISO QMS & compliance audit templates and schedule them for specific dates, departments, and auditors allows for a focused, efficient, and proactive approach to quality management. Such practices not only ensure compliance but also drive continuous improvement and operational excellence within the organization.

ISO, QMS & Compliance Audit Planning and Reporting with ZEBSOFT
ZEBSOFT’s high-level Audit Planning and Reporting Tool simplifies the full lifecycle of audits—across ISO standards, Quality Management Systems (QMS), legal obligations, and internal compliance frameworks. With a built-in WYSIWYG editor, embedded ZAP checklist support, and integrated Corrective and Preventive Action (CAPA) tracking, ZEBSOFT transforms audits into action-driven, professionally documented processes.

  • Key Features:
    Customizable ISO & Compliance Audit Templates
    Create tailored templates for ISO 9001, ISO 14001, ISO 27001, ISO 45001, and industry-specific audits, using intuitive template-building tools.
  • Planned Audit Scheduling
    Easily schedule audits by date, department, location, and standard. Maintain full visibility over audit cycles and ensure ongoing compliance.
  • Auditor Competency Matching
    Review auditor qualifications and skill profiles before assigning them to specific audits—ensuring suitability for scope, location, and standard requirements.
  • Audit Status Dashboard
    Track all audits via a dynamic table view—filter by planned, in progress, completed, or missed. Segment by department, activity, or site for clearer oversight.
  • Audit Scope Definition & Notifications
    Clearly define and communicate audit scopes to all involved stakeholders ahead of time—improving engagement and readiness.
  • Professional Report Authoring with WYSIWYG Editor
    Compile formal audit reports directly within ZEBSOFT’s rich-text editor—complete with audit findings, embedded ZAP checklists, evidence, and commentary.
  • Integrated CAPA & Improvement Task Creation
    Raise nonconformities and link them to Corrective Actions or Continuous Improvement tasks instantly, all traceable back to the source audit.
  • Real-Time Collaboration & Confidentiality
    Collaborate securely on audits with access-controlled visibility—ideal for sensitive regulatory, safety, or information security audits.
  • ZEBSOFT’s Audit Management Software brings together planning, execution, and action—ensuring every audit drives real improvement while maintaining compliance with ISO standards, legal frameworks, and QMS protocols.

ZEBSOFT Audit Management Software
Streamlined Auditing, CAPA, and Compliance for ISO, QMS, and IMS

ZEBSOFT provides a powerful, all-in-one Audit Management Software designed to simplify and enhance audit planning, execution, reporting, and continuous improvement. Whether you’re managing ISO audits, regulatory compliance, or internal process reviews, ZEBSOFT helps you maintain control, ensure accountability, and drive measurable results.

  • Plan, Schedule, and Assign Audits with Confidence
    Customizable Audit Templates
    Create audit templates tailored to ISO standards (ISO 9001, ISO 14001, ISO 27001, ISO 45001), QMS, IMS, and regulatory requirements.
  • Smart Audit Scheduling
    Schedule audits across teams, departments, and sites—assign appropriate auditors by reviewing skills and competency profiles.
  • Flexible Scope & Filtering
    Define the audit scope, set review dates, and use filters to focus on specific sites, departments, or audit types.
  • Real-Time Notifications
    Keep auditors and auditees informed with automated system and email alerts for upcoming audits and task updates.
  • Perform & Track Audits with Clarity
    Mobile & Checklist Auditing
    Use customizable checklists with conditional logic, scoring systems, and WYSIWYG audit reports. Incorporate the ZAP Checklist for detailed per-question control, evidence attachment, and secure response handling.
  • Live Answer Logging & Evidence Collection
    Automatically track response changes, attach documents or images, and log findings in real time for full traceability.
  • Audit Status Dashboard
    Monitor planned, completed, missed, and pending audits via a clear status table and performance tracking tools.
  • Integrated Non-Conformance & CAPA Management
    Instant CAPA & Task Creation
    Raise Corrective and Preventive Actions (CAPA) and improvement tasks directly from audit findings or checklist results.
  • Proactive & Reactive Non-Conformance Recording
    Create non-conformances during audits, escalate from checklists, or allow users to report issues through feedback forms.
  • Linked Root Cause Analysis
    Document causes, actions, and outcomes—all traceable to the original audit or issue.
  • CAPA Review Gatekeeping
    Ensure no CAPA is closed without a formal review and verification of effectiveness.
  • Audit Reporting & Data Intelligence
    Professional Audit Reports
    Generate formal reports with embedded evidence, audit scope, outcome summaries, and non-conformance links using ZEBSOFT’s WYSIWYG editor.
  • Data Export & Filtering
    Export audit and CAPA data to Excel or CSV for compliance reporting, board reviews, or regulatory submissions.
  • Visual Dashboards
    Analyze trends across audits, departments, and time periods. Use performance data to inform decisions and support ongoing certification.
  • Drive Continuous Improvement
    Audit-Driven Improvement
    Feed audit findings directly into your improvement and risk registers, ensuring issues lead to measurable change.
  • Performance Tracking Over Time
    Compare audit results across cycles to identify recurring issues, improvements, or systemic risks.
  • Scalable & Adaptive
    ZEBSOFT grows with your organization, adapting to new standards, sites, or compliance frameworks as your needs evolve.
  • Why Choose ZEBSOFT for Auditing?
    ZEBSOFT enables consistent, accountable, and efficient auditing across ISO standards, legal compliance, and internal controls. With integrated checklists, non-conformance tracking, task management, and custom reporting, ZEBSOFT transforms audits into actionable business insights—supporting quality, safety, information security, and environmental performance across the board.