Document Control & Authorisation
Total Document Control module centralises your critical documentation into a structured, secure, and fully auditable system.
Outdated procedures, uncontrolled forms, and missing approval trails are a fast track to compliance failure. Spreadsheets and shared drives don’t offer the control or visibility required by modern governance frameworks. Zebsoft brings control, structure, and accountability to your documentation—built for ISO, legal, and regulatory environments.

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Track, structure, and control—one document at a time.
Unlike basic file systems, Zebsoft links every document to the bigger picture of compliance, training, audit, and change control.
Document Lifecycle in One Connected Platform
Controlled Creation & Version Management
Structure your documentation with clarity and purpose.
- Create documents in system-controlled registers by type—policies, procedures, forms, guidance, and external references.
- Use the embedded editor for direct, auditable creation with WYSIWYG controls, version tracking, and approval flows.
- Assign roles for authors, reviewers, and approvers to ensure each document is governed by competence and responsibility.
Benefit: Remove confusion, ensure every user sees only the correct version, and meet compliance requirements with a full lifecycle audit trail.
Who It’s For
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Loved by auditors all over the world
"Many 1,000's of global audits reviewed with ZEBSOFT to maintain confidence and reduce risk."
71%
In a 2023 compliance survey, 71% of nonconformities were related to poor document control or missing approval records.
Solutions
ZEBSOFT Features for Document Control & Authorisation

Tiered Document Registers
Separate your documentation by type: policies, procedures, forms, guides, external standards, and more—each with its own controls.

Version Control & Approval Workflow
Track every edit, status change, and sign-off with system-driven version control. No more uncontrolled drafts or email-based approvals.

Embedded Document Editor
Create and edit content directly within Zebsoft using the built-in WYSIWYG editor, ensuring full traceability and control.

Visibility & Sensitivity Controls
Control access by role, location, and sensitivity classification—from broadcast to highly restricted.

Document Grouping & Virtual Structure
Assign documents to logical groups to build a navigable, virtual file structure for users across teams or sites.

Live Dashboards & Alerts
Visualise document states, and automate reminders to keep momentum.
What Makes It Different?
Unlike shared folders or siloed intranets, Zebsoft connects every document to a controlled lifecycle—aligned to compliance frameworks, accessible by role, and governed by policy. It’s not just storage—it’s governance in action.
Integration with the ZEBSOFT Platform
- Audit Module: Link documents directly to audit questions or nonconformities
- People Module: Define who can view, edit, or approve based on role and training
- Task Manager: Notify approvers and users of document changes and reviews
- Change Control: Log procedural changes and their impact
- Training Module: Automatically assign training when a document changes
- Supplier Portal: Broadcast controlled documents to approved suppliers when relevant
Ready to See It in Action?
Or explore how Zebsoft builds a compliance ecosystem where every document to those who need them.
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