Professional Occupational Health & Safety with ZEBSOFT

ZEBSOFT® empowers organizations with a structured approach to managing occupational health and safety risks, ensuring compliance and proactive measures are seamlessly integrated.

Key Features for Proactive Risk and Compliance Management

• Audit Programmes: Plan, execute, and monitor audit programmes effectively, ensuring thorough reviews and actionable insights.
• Stakeholder Records: Maintain detailed records of interested parties to align safety efforts with organizational needs.
• Legislation and Standards Register: Keep a comprehensive record of applicable regulations and standards to ensure ongoing compliance.
• Issue Tracking: Highlight and monitor significant internal and external issues to address risks promptly.
• Environmental Risk Management: Manage risks like emissions and nuisances with tailored environmental controls.
• COSHH Register: Maintain detailed records of hazardous substances and ensure proper safety measures.
• Contingency Planning: Develop and manage contingency plans for multiple scenarios, ensuring preparedness and resilience.

Professional Audit Management with ZEBSOFT

ZEBSOFT provides a comprehensive approach to auditing, combining ISO compliance, health and safety, and environmental audits with everyday checklist audits for streamlined control and visibility.

Key Features for Effective Audit Management

• Integrated Planning and Communication: Coordinate audits effortlessly, ensuring auditors, process owners, and auditees are informed and aligned through the quality management software.
• Process Visibility: Gain a clear view of processes and their interdependencies throughout the audit lifecycle.
• Document Access: Review allocated documentation during audits for thorough and informed evaluations.
• Real-Time Evidence Collection: Attach photos and supporting documents directly to the audit report for immediate access and clarity.
• Instant Escalation: Escalate findings to incident and non-conformity management systems in real time for swift resolution.
• Instantaneous Reporting: Share audit results instantly with senior management, including automated alerts for critical issues.
• ISO QMS Management Reviews: Plan, conduct, and review ISO QMS management meetings with structured support for continuous improvement.

Health and Safety Risk Management with ZEBSOFT

ZEBSOFT empowers organizations to manage risks across Health and Safety operations, addressing Political, Economic, Social, Technological, Legal, and Environmental (PESTLE) factors with ease.

Key Features for Health and Safety Risk Management

• Aligned Safety Objectives: Ensure risk management strategies are fully aligned with organizational health and safety goals.
• Early Hazard Detection: Identify early warning signs of potential health and safety risks using verified information from internal and external sources.
• Comprehensive Risk Process: Manage the full risk lifecycle—identify, assess, respond to, and review health and safety risks systematically.
• Clear Roles and Responsibilities: Promote transparency in governance by defining roles and responsibilities for all stakeholders in the risk management process.
• Safety-First Culture: Foster a questioning and participative culture where employees actively contribute to risk identification and management.
• Continuous Improvement: Refine health and safety strategies by analyzing and improving how risks are managed on an ongoing basis.
• Integrated Safety Modules: Add modules for Environmental, Health and Safety, Information Security, and Contingency Planning to create a robust safety framework.

Health and Safety Control Across Multiple Sites with ZEBSOFT

ZEBSOFT streamlines health and safety management across multiple locations, ensuring consistent oversight, resource allocation, and process ownership.

Key Features for Multi-Site Health and Safety Control

• Resource Allocation: Assign health and safety resources to specific sites, ensuring tailored support and compliance at each location.
• Controlled Communication: Manage information flow effectively, ensuring accurate and consistent communication across all sites.
• Process Ownership: Define and assign ownership of health and safety processes to responsible individuals or teams for accountability.
• Enhanced Visibility: Gain a clear overview of health and safety operations across multiple locations, ensuring no site is overlooked.
• Consistency in Standards: Maintain uniform health and safety standards across all sites while accommodating site-specific needs.

ZEBSOFT ensures health and safety management remains proactive, transparent, and adaptable, regardless of the number of locations under your care.

Health and Safety Document Control with ZEBSOFT

ZEBSOFT empowers organizations to manage health and safety documentation securely and efficiently, ensuring compliance and operational excellence.

Key Features for Health and Safety Document Control

• Secure Access and Approval: Control health and safety documents with classified access, user signatures, and approval workflows to ensure accountability.
• ISO-Compliant Management: Align with ISO 45001 and other health and safety standards by maintaining strict control over document creation, indexing, and publishing.
• Risk and Compliance Focused: Prevent misuse of critical health and safety documentation by enforcing access controls and ensuring version accuracy.
• Safe Cloud Storage: Store health and safety documents in a private, secure AWS environment in London, safeguarding sensitive data.
• Digitised Processes: Eliminate reliance on paper systems with full digitization, ensuring only authorized versions of safety-critical documents are in use.
• Comprehensive Oversight: Maintain full control over the integrity, classification, distribution, and reproduction of health and safety documents, supporting compliance and risk mitigation.

ZEBSOFT provides a secure, compliant, and streamlined approach to managing health and safety documentation, promoting safer workplaces and improved operational efficiency.

Health and Safety Organisational Control with ZEBSOFT

ZEBSOFT enables organizations to establish clear structures and responsibilities, ensuring effective management of health and safety processes.

Key Features for Health and Safety Organisational Control

• Define Roles and Responsibilities: Clearly outline roles, responsibilities, and authorities to ensure clarity and accountability across your health and safety framework.
• ISO-Aligned Structures: Build organizational management structures aligned with ISO 14001 and ISO 45001 standards for effective health and safety compliance.
• Visibility of Core Functions: Gain full visibility into planning, organizing, evaluating, staffing, and leadership functions to support robust management.
• Strong Communication Platform: Maintain discipline and remove oversight risks with a centralized platform for clear, consistent communication.
• Continuous Improvement: Embed principles of consistent and continual improvement to strengthen health and safety processes as a default practice.
• Management Tools for Improvement: Provide management with the tools to drive real, measurable improvements through effective control mechanisms.
• Evidential Data Trail: Retain a complete and transparent record of actions, ensuring traceability and accountability in all health and safety activities.

ZEBSOFT simplifies the management of health and safety responsibilities, ensuring compliance and fostering a safer, more efficient workplace.

Health and Safety Asset Management & Preventative Maintenance with ZEBSOFT

ZEBSOFT provides a comprehensive framework for managing assets, ensuring they align with health, safety, and environmental requirements across your organization.

Key Features for Asset Management & Preventative Maintenance

• Operational Visibility: Maintain a clear view of your asset base across all operational areas, linking assets to health and safety and environmental compliance requirements.
• Holistic Asset Insights: Understand asset interactions, interdependencies, and life cycle phases to align activities effectively.
• Structured Framework: Employ a systematic and highly structured approach to ensure decisions and actions are consistent, repeatable, and transparent.
• Performance Optimization: Use systemic controls to analyze asset performance in context, enabling optimization for safety and efficiency.
• Risk-Based Management: Evaluate asset performance and its potential business impact with a risk-based approach to ensure proactive management.
• Cost and Benefit Balance: Monitor costs, benefits, risks, and performance factors throughout the asset’s life cycle to ensure optimal performance.
• Sustainability Focus: Manage assets sustainably by considering both short- and long-term impacts across their life cycle, ensuring compliance and resource efficiency.
• Integrated Approach: Identify asset interdependencies and combined effects to deliver maximum value while supporting health and safety objectives.

ZEBSOFT equips organizations with the tools to manage assets efficiently, ensuring safety, compliance, and long-term value.