Controlling communication in a compliant environment is a priority, with our task linked communication format we enable you to track all output actions across the system through tasks & notifications.

With ZEBSOFT compliance communication is directed into and out of the platform with no change of being ignored or lost.

Issuing tasks:

• Create tasks and assign them varying levels of urgency:
  • Urgent (1 hour, 4 hours, same day)
  • High (24 hours, 48 hours)
  • Medium (7 days)
  • Low (30 days)
  • No urgency level
• Scheduled tasks can be set for the future
• Recurring tasks for repeated actions
• Tasks can include detailed instructions and a selected type, such as an audit or review.
• Tasks can be assigned to individuals, multiple individuals, groups, departments, sites, locations and divisions.

Multiple recipient & recurring tasks:

• Tasks can be configured as a shared task or as a separate task for every person in the assignee group.
• Separate task lists are available for open, completed and recurring tasks.
• Recurring tasks can be scheduled to occur on a daily (every day, weekdays), weekly, monthly and annual basis.

Reasons not to use multiple platforms to communicate compliance related information:

There are several arguments that can be made against the use of multiple platforms, including social media, for business communication. Here are some reasons why it might not be beneficial:

1. Fragmentation of Communication: Using multiple platforms can lead to fragmented and disjointed communication. Messages might be lost or misunderstood when they’re spread across various platforms, leading to inconsistencies in the information that is relayed to the audience.
2. Increased Management Overhead: Managing multiple communication platforms requires more time, effort, and resources. It demands consistent monitoring, content creation, and engagement strategies tailored to each platform.
3. Inconsistent Brand Image: Different platforms often require different types of content and engagement strategies. This can lead to inconsistencies in branding, messaging, and tone, potentially diluting the brand’s identity.
4. Risk of Miscommunication: The more platforms a business uses, the higher the risk of a message being misconstrued or misrepresented. There’s also a chance that information shared on one platform contradicts what’s shared on another.
5. Privacy and Security Concerns: Every platform has its own set of privacy and security concerns. Engaging across multiple platforms means businesses need to stay updated with the various privacy regulations and potential security risks associated with each.
6. Increased Costs: While many social media platforms offer free accounts, leveraging them effectively for business often requires paid promotions, advertisements, or premium features. Costs can quickly add up when maintaining a presence on multiple platforms.
7. Diluted Audience Engagement: Spreading the business’s presence thinly across numerous platforms might mean that none of the platforms are used to their full potential. As a result, the business may not engage deeply or effectively with its target audience on any particular platform.
8. Reputation Management Challenges: Negative reviews or comments can appear on any platform. Addressing these across multiple platforms can become challenging, and it’s possible that a negative comment on one lesser-monitored platform goes unnoticed, causing potential damage.
9. Complexity in Analytics and Reporting: Analysing performance metrics across different platforms with different kinds of data can be complex and time-consuming. This can make it challenging to derive actionable insights or measure the return on investment.
10. Platform Volatility: Social media platforms, in particular, are subject to changing algorithms, policies, and user bases. A platform that’s popular and beneficial today might not be tomorrow. Diversifying too much may mean investing time and resources into platforms that might not have longevity.